Title and statement of responsibility area
Dartmouth (N.S.) Council minutes
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- Textual record
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4 m of textual records
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Archival description area
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Scope and content
Sub-series consists of minutes of regular and special council meetings, which were taken by the Town/City Clerk. At regular meetings, the minutes of preceding Council Meetings were read, corrected and confirmed. The reading was not necessary if the Minutes were previously circulated. Council minutes for some periods also contain the submissions for that meeting, as well as signed oaths of office and signed resolutions.Council had In-Camera meetings on confidential matters from 1966 to 1995. The minutes for in-camera sessions were kept separately as a distinct group of records.
Immediate source of acquisition
Material was transferred to the HRM Clerk's Office upon amalgamation and transferred to HRM Information Resource Management in 2004. The material was then transferred to the Archives in 2005./n/n Minutes from 1873-1904 were transferred from the Dartmouth Heritage Museum in 2008.
Council minutes for 1873-1904 were recorded and filed separately from the special public ratepayers meetings that were held during the same time period. Minutes of the Annual Ratepayers' meetings are in 101-1N.
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Availability of other formats
Digitized copies of minutes and indexes are searchable on the Archives website. Council Minutes from 1882-1894, 1905-1919, 1930-1996, and the Annual Meetings of Ratepayers, 1873-1902, and the 1890 Annual Report are also available on 23 microfilm reels. See list of microfilm at Archives.
Restrictions on access
1966-1995 In Camera Minutes contain information on Council meetings on confidential subjects that may be subject to restrictions under the FOIPOP act. Contact an archivist for details.
Terms governing use, reproduction, and publication
Some indexes have been digitized and are available on the Archives website. /n/n From 1981-1996 each meeting also ends with a list of items covered in that meeting, that is more complete than the Indexes.
Minutes 1991-1996 also include submissions and reports (see 101-1B)Alderney Gate Library holds on microfilm Council minutes for 1882-1930, 1961-1996 and an index to City Council minutes for 1989-1996, minutes of Ratepayers Meetings minutes for 1873-1902, and Committee of the Whole minutes for 1974-1975 and 1977-1981. Dartmouth Heritage Museum has minutes for 1873-1882 and 1927.
A Dartmouth historian later wrote notes at the beginning of some volumes or in the actual minutes.
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