Title and statement of responsibility area
Title proper
General material designation
- Textual record
Parallel title
Other title information
Title statements of responsibility
Title notes
Level of description
Repository
Reference code
Edition area
Edition statement
Edition statement of responsibility
Class of material specific details area
Statement of scale (cartographic)
Statement of projection (cartographic)
Statement of coordinates (cartographic)
Statement of scale (architectural)
Issuing jurisdiction and denomination (philatelic)
Dates of creation area
Date(s)
-
1880-1884, 1894-1909, 1929-1930, 1942, 1945-1949 (Creation)
Physical description area
Physical description
1.32 m of textual records
Publisher's series area
Title proper of publisher's series
Parallel titles of publisher's series
Other title information of publisher's series
Statement of responsibility relating to publisher's series
Numbering within publisher's series
Note on publisher's series
Archival description area
Name of creator
Custodial history
Scope and content
Sub-series consists of the original signed submissions to Council, prior to their inclusion in the final minutes. Sub-series contains staff reports, hand-written resolutions, letters and the rough notes of the Clerk. Committee reports on matters referred to them by Council and annual reports from various bodies were filed and preserved as part of the Minutes and Reports of Council (312-1A).
Notes area
Physical condition
Immediate source of acquisition
1880-1920 original signed submissions were originally part of RG 35-312 P series from the Provincial Archives transfer in 2004. 1929-1930 submissions were also part of that transfer but were from series RG 35-312 M. 1942, 1945-1949 submissions were part of the HRM Municipal Clerk’s transfer in 2005.
Arrangement
Submissions from 1880-1920 were filed chronologically by year, in dockets. Submissions from 1929-1930 were arranged chronologically by year among miscellaneous correspondence. Submissions from the 1940s were filed chronologically in binders.\n\nThe Archivist arranged the records in this sub-series together because, although they are from different date ranges, they are all originals of the submissions that were later published in the finalized Minutes and Reports (sub-series 312-1A) and therefore come from the same stage in the Minute drafting procedure.
Language of material
Script of material
Location of originals
Availability of other formats
Restrictions on access
Terms governing use, reproduction, and publication
Finding aids
Associated materials
Accruals
General note
When looking for a report to Council, begin by looking in the original boxes of sub-series 312-1A Minutes and Reports. Only the minutes have been digitized. The accompanying reports are found after the minutes in the original meeting files, usually separated with a coloured sheet of paper. If the report is not there, then proceed to either of the following sub-series depending on date: 312-1B Submissions: 1880-1920, 1942, 1945-1949; or 312-1B Agendas: 1963-1978, 1995-1996.