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Archival description
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Sub-series · 1906-1915,1917-1943, 1946-1951, 1953-1996
Part of City of Halifax fonds
Sub-series consists of reports, petitions and other documents submitted to Council as part of the business of a Council. They are mentioned in the Minutes by their titles or by a brief description of their purpose. Only accepted reports were attached to or entered into the Council Minutes. Submissions prior to 1906 were not transferred to the Provincial Archives and may not have been kept by the City. Confidential reports were filed separately for 1991-1996. 102-1B
Sub-series · 1943-1958, 1969-1996
Part of City of Halifax fonds
Sub-series consists of Committee of the Whole Council minutes and submissions. When City Council met to deliberate as a Committee of the Whole, the meeting was either considered a separate meeting, generating a distinct set of minutes, or the proceedings were taken as part of Council proceedings and were thus incorporated with the Council minutes. There are no separate bound Committee of the Whole minutes for the period between 1959 and 1971. From 1980 to 1994, only Special Committee of the Whole minutes were bound separately. Sub-series also contains submissions made to the Committee of the Whole from 1971 to 1996. There are no submissions for January to September 1979, or for the entirety of 1986. In the submission files from 1969, meeting agendas are missing and other material may have been removed. For the period from 1970 to August 1975; Feb. 1976 to 1977, there are only meeting agendas. 102-1C
Sub-series · 1960-1996
Part of City of Halifax fonds
Sub-series consists of finalized resolutions concerning the closure of streets, 1960-1996, and the issuance of debentures, 1991-1996, which were kept with the correspondence exchanged between the City and Municipal Affairs. They are arranged chronologically. Resolutions not requiring provincial approval were recorded as part of the Minutes once moved in Council and passed by a majority vote. Certain resolutions as indicated by the City Charter had to be approved by the Provincial Department of Municipal Affairs before they came into effect. 102-1E
Administrative orders
Sub-series · 1964-1994
Part of City of Halifax fonds
Sub-series consists of administrative orders, including different versions and amendments, as well as some related correspondence and minutes. See list of Administrative Orders attached below. Administrative Orders were passed by Council to govern internal City functions, such as the functions of city departments (Recreation, Health, Planning, Development, interanl Audit, emergency Measures Organization, Halifax Transit Corporation, Fire and Police), and civic procedures such as legal claims, budgets, and hiring/firing. Ordinances, on the other hand governed public functions. 102-1H
Sub-series · 1902, 1925-1934, 1936-1996
Part of City of Halifax fonds
Sub-series consists of audited financial information for the City of Halifax. This includes the City of Halifax Auditor's Report (1902, 1925-1940) and audited financial statements (1945-1996). The financial statements may contain copies of statements of separately audited entities, such as the Halifax District School Board, Halifax Metro Centre, Halifax Water Commission, Halifax Forum Commission, the Downtown Halifax Business Improvement District, and the Spring Garden Road Business Improvement District. For the City's final year before amalgamation in 1996, the financial statements consist of six separate parts plus a volume indicated as "period ended March 15, 1996." Duplicates are retained when available. 102-109
Item · 1977-1996
Part of City of Halifax fonds
Item consists of the attendance register kept by the City Clerk to record the attendance of alderman at City Council meetings. Reasons for absences are noted; as well as notes on late arrivals/early departures, resignations, elections, and by-elections, and the transition to the amalgamated regional council in 1996 - all initialled by the City Clerk. Also includes a note-card with the words to the Lord's Prayer recited at the beginning of meetings. 102-1-02
Painting of William Caldwell
Item · [ca. 1850]
Part of City of Halifax fonds
Item consists of a painted portrait of William Caldwell, the first mayor of Halifax, Nova Scotia to be elected directly by citizens. Mayors from 1841-1850 were selected by aldermen and common councillors from among themselves. The painting is framed in a gold-painted wooden frame. A metal plaque on the frame reads: "William Caldwell / The First Mayor of Halifax / Elected by the Citizens - / Civic year October 1850 / to October 1851." Available as Fine Art Loan; consult the Archives for details 102-1P.001
Item · 1892
Part of City of Halifax fonds
Item consists of a composite photograph of the 1892 Halifax City Council. The photograph consists of oval or circular portraits of council members, including Mayor D. McPherson, and the coat of arms of Halifax arranged around the edge. In the centre of the item is a composite photograph of aldermen seated in the council chambers. 102-1P.009
Item · Apr-81
Part of City of Halifax fonds
Item consists of a public service announcement about City of Halifax Ordinance 172 which determined where smoking was not permitted within the City. It shows the "no smoking sign" and explains that is against the law to smoke in public places, including: stores, elevators, restrooms, public transport systems, banks, hospitals, reception areas, service lines, and non smoking sections of restaurants. The recording additionally lists the fine for breaking this ordinance as $200.00 102-1R-1981-04