University of King's College Registrar's Office Fonds

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University of King's College Registrar's Office Fonds

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    • 1803 - (Creation)

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    Physical description

    55 linear m of textual records, which includes approximately 4,000 photographs (head shots on student cards 1962-1981 and in student directories 1978-1987).

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    Custodial history

    Scope and content

    The records in the fonds were created, received or used by the Registrar's Office staff in the course of their work. The Registrar stored inactive records in the basement of the main building until the Library opened in 1991, when the records were transferred to the newly-opened Archives.
    The primary activities of the Registrar's Office are to oversee admission of new students to the University, provide counseling to students on their academic programme requirements, and manage, administer and control of the academic records of students who have attended the University. The Registrar also recruits new students and works to retain those enrolled. The Registrar maintains statistics about the student population.
    The Registrar presides at the annual matriculation ceremony, when new students inscribe their names in the Matricula. The records cover student recruitment, admissions, registration, academic advising and Encaenia, taking care of students' day-to-day requests and assisting them throughout their undergraduate degree.
    During its early years, King's had close ties to the Anglican Church; the Bishop of Nova Scotia has always been Visitor. For about 40 years, matriculants were obliged to subscribe to the Thirty-Nine Articles of the Church of England and to attend chapel daily. Religious tests for students in fields other than Divinity were abolished in the 1820s. As late as 1992, applications included an optional question about the student's religion.

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    The fonds encompassed by the finding aid are divided into the following series:
    Series 1— UKC.REG.l (Registrar's annual report to the President. - 1971-2009); Series 2— UKC.REG.2 (Operational records. - c. 1850-2010); Series 3— UKC.REG.3 (Publications and promotional materials. - 1970-2009); Series 4— UKC.REG.4 (Correspondence. - 1918-1990); Series 5— UKC.REG.5 (Student directories. - 1960-1992); Series 6— UKC.REG.6 (Matriculas and student registers. - 1803-2009); and Series 7— UKC.REG.yyyy (Student records. - 1886-2009).

    Language of material

    • English

    Script of material

      Location of originals

      University of King's College Archives

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      Finding aids

      Finding aid for the University of King’s College Registrar’s Office Fonds available on MemoryNS, as well as in-person in the King’s Library Archives.

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      Further accruals expected, and accruals have occurred beyond the scope of the finding aid (post-2010).

      General note

      The position of Registrar was established by The Statutes, Rules and Ordinances of the University of King's College at Windsor in the Province of Nova Scotia, 1803. The other officers of the University were the "Vice-President, or Dean, Bursar, and Proctors." The structure of this element of the University of King’s College administration continued with minor adjustments through to the 1950s.

      In 1954, the Board of Governors moved that "a small committee be appointed to review the whole internal administration of the College, and to define the respective duties of the Treasurer, the Bursar, the Registrar, the Dean of Residence, the Dean of Divinity, the Public Relations Officer, and other officers of administration, and to confer with the incoming President at their mutual convenience and to report to the Executive at the earliest possible date. The Report of the Bishop's Committee on Personnel, presented to the Board in Nov 1954, recommended the creation of the position of Vice President and combining the Registrar and Public Relations Officer positions into one role.

      In recent decades, the Registrar's role has grown from a part time position held by a professor who also had teaching responsibilities, to a full time Registrar whose office has several staff members and operates on a business model designed to maintain and even increase revenue to the University.

      The Office takes care of students' day-to-day requests and assists them throughout their undergraduate years. In addition to recruitment, admissions, registration, academic advising and Encaenia, the Registrar's activities include retention of students; presiding at Matriculation; distributing scholarships and bursaries; calculating grade point averages; determining eligibility for graduation and Encaenia award winners; and issuing transcripts. The Registrar's Office responds to requests for information and assistance from students who present a wide range of questions, problems or concerns; staff are in regular contact with other student service units at King's and Dalhousie to provide individual support, referral and case management.

      The Registrar's Office is a student's primary resource for scholarships, bursaries and financial aid. Staff provide individual financial advising and budgeting assistance, offer information about bursaries and temporary loan programs, and assist in resolving problems with student loans.

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